Administrator (with Basic HR Functions)

Location: Misungwi, Tanzania
Type: Full-time

Position Summary
The Administrator will oversee the day-to-day administrative operations of the orphanage in Misungwi and provide basic human resources support. This role ensures smooth office management, accurate record-keeping, and compliance with organizational policies, while fostering a supportive environment for staff and children.

Key Responsibilities
Administrative Duties
Manage office operations, correspondence, filing systems, and supplies.
Maintain accurate records of children’s files, donor details, and organizational documents.
Schedule and coordinate meetings, events, and staff rosters.
Prepare regular administrative reports for management and board meetings.
Ensure compliance with NGO and government reporting requirements.

Basic HR Functions
Assist in recruiting, onboarding, and orienting new staff and volunteers.
Maintain updated employee records (contracts, leave balances, performance notes).
Support in preparing job postings, screening applicants, and scheduling interviews.
Monitor staff attendance and leave, ensuring proper documentation.
Assist in organizing staff training, welfare activities, and performance review processes.
Ensure HR policies and procedures are followed in line with labor laws.

Finance & Compliance Support (Basic)
Prepare payment requests and maintain petty cash records.
Support finance team with documentation for audits and donor reports.
Maintain records required for NGO compliance and government inspections.

Qualifications & Skills
Diploma/Degree in Administration, HR, Business Management, or related field.
2+ years of experience in administration or HR, preferably in NGO or social sector.
Strong organizational, record-keeping, and multitasking abilities.
Basic knowledge of labor laws and HR procedures.
Proficiency in MS Office (Word, Excel, PowerPoint) and basic database management.
Excellent communication skills in English & Kiswahili.
High integrity, empathy, and commitment to child protection policies.

Working Conditions
Based in Misungwi with occasional travel for training or events.
Requires flexibility to occasionally work evenings or weekends for special programs.
Must adhere to the NGO’s safeguarding and confidentiality policies.