Executive Assistant with DATA ANALYSIS Experience

Objectives of this Role
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities
• Manage professional scheduling for GM, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• MUST be able to perform support tasks in data management procedures. Responsibilities will revolve around coordinating with different departments to gather data, maintaining and updating databases, processing and organizing documentation, preparing progress reports, and analyzing data as needed
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
Skills and Qualifications
• Bachelor degree in business administration or related field
• 2 years’ experience in administrative role reporting directly to upper management
• Data entry or processing experience is a BIG plus
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office especially excel and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences