Role
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support the company by coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
• Manage professional scheduling for GM, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior and junior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
Skills and Qualifications
• Bachelor degree in business administration or related field
• 2 years’ experience in administrative role reporting directly to upper management
• Work experience in the mining sector is a PLUS
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office especially excel and other office productivity tools, with aptitude to learn new software and systems
• Good interpersonal skills
• Ability to keep company confidences