{"id":389,"date":"2023-08-30T10:10:37","date_gmt":"2023-08-30T10:10:37","guid":{"rendered":"https:\/\/connectspace.co.tz\/res\/?p=389"},"modified":"2023-10-19T10:39:49","modified_gmt":"2023-10-19T10:39:49","slug":"administrative-assistant","status":"publish","type":"post","link":"https:\/\/connectspace.co.tz\/res\/administrative-assistant\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"\n

JOB SUMMARY:<\/strong>
The position is an all-round job that performs a variety of administrative, HR, Legal and finance tasks to support the Mwanza office and Tanzania overall. These include but not limited to office management &
reception duties, maintaining files, keeping records, support petty cash management and other finance tasks. Be the point of contact for the office and other staff in their absence.

MAIN TASKS:<\/strong>
HR Responsibilities:<\/strong>
\u2022 Maintains employee personnel files and conducts ongoing audits.
\u2022 Assists in compiling information to ensure Company\u2019s compliancy.
\u2022 Assists in benefits administration and maintenance.
\u2022 Conducts new employee orientation.
\u2022 Prepares materials for employee onboarding.
\u2022 Assists in administering and updating employee benefits.
\u2022 Manage and maintain job postings.
\u2022 Raising and receiving site\u2019s admin matters pertaining to human resources and admin issues.

Finance Responsibilities:<\/strong>
\u2022 Assist in payroll administration as backup.
\u2022 Comply with established internal control practices and procedures to ensure proper management of financial transactions.
\u2022 Assist in Payroll Tax Management.
\u2022 Petty Cash management.

Administration Responsibilities:<\/strong>
\u2022 Support site administrators in all sites Tanzania
\u2022 To be the 1st point of contact : receive visitors and guests to the organization in a friendly and courteous manner.
\u2022 Assist FC, HR, SC Business partner & Country Manager on the day-to-day activities.
\u2022 Overall Mwanza Office management.
\u2022 Support to organize meetings and events, including bookings.
\u2022 Participate in team meetings or any other relevant internal and external meetings.
\u2022 To undertake the administrative duties of the organization, including answering phone calls, drafting letters, maintaining filing, hotel & transport bookings.
\u2022 Assist the team in the completion of day to day tasks within the office.
\u2022 Maintain and overlook guest signing in book to ensure that all guests and visitors are signing in and out of the building as directed
\u2022 To keep the reception and surrounding areas clean and tidy at all times.

Legal Responsibilities:<\/strong>
\u2022 Draft staff job descriptions and contracts.
\u2022 Assist in employee disciplinary cases (Take a lead in chairing and documentation).

EDUCATION AND EXPERIENCE<\/strong>:
\u2022 Education in Business Administration, HR & Public Administration. First exposure to finance\/accounting & legal, will be an advantage.
\u2022 Knowledge of the Labor law & Code of good conduct of Tanzania.
\u2022 At least 5 years of working experience.
\u2022 Must also possess general working knowledge of business operations, knowledge in the mining sector will be an added advantage.
\u2022 Personal attributes \u2013 pragmatic, attention to detail, follow through processes, proactive management of issues, sense of urgency.
\u2022 Willingness to learn on the Job and through trainings
\u2022 Willingness to travel to various company sites out of Mwanza.
\u2022 Strong interpersonal & communication skills.
\u2022 Excellent attention to detail with good interpersonal skills.
\u2022 The ability to prioritize and work in a fast paced, constantly changing environment.

Computer Skills:<\/strong>
\u2022 Must be a computer literary with good working knowledge of Ms Office Suite esp. Outlook, Word, Excel and PowerPoint.
\u2022 Must have the ability to quickly learn systems, processes, and procedures.
\u2022 Proven experience in manipulating EXCEL spreadsheets to an intermediate\/advanced standard.

Languages:<\/strong>
\u2022 Excellent writing and oral communications in both English and Swahili are required.

Essential Abilities and attributes:<\/strong>
\u2022 Ability to work independently and as part of a team.
\u2022 Ability to interact with mixed audiences of highly qualified legal and policy experts.
\u2022 Ability to meet short deadlines and work under pressure.
\u2022 Ability to manage competing demands, while being extremely adaptable and flexible.
\u2022 Good memories and open minded individual.
\u2022 Honest all the time and of high diligence
<\/p>\n","protected":false},"excerpt":{"rendered":"

JOB SUMMARY:The position is an all-round job that performs a variety of administrative, HR, Legal and finance tasks to support the Mwanza office and Tanzania overall. These include but not limited to office management &reception duties, maintaining files, keeping records, support petty cash management and other finance tasks. Be the point of contact for the […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[5,7,3,13],"tags":[],"class_list":["post-389","post","type-post","status-publish","format-standard","hentry","category-featured-jobs","category-job-seekers-faq","category-jobs","category-resources-for-job-seekers"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/posts\/389","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/comments?post=389"}],"version-history":[{"count":2,"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/posts\/389\/revisions"}],"predecessor-version":[{"id":400,"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/posts\/389\/revisions\/400"}],"wp:attachment":[{"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/media?parent=389"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/categories?post=389"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/connectspace.co.tz\/res\/wp-json\/wp\/v2\/tags?post=389"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}